Career

The Greater Waco Chamber of Commerce is a dynamic organization focused on building and supporting McLennan County’s business community through various membership initiatives, engaging programs and events, public policy advocacy, and economic development efforts.

We are currently seeking a Resource Development Coordinator to provide administrative support for the Resource Development team. The ideal candidate will be a master multi-tasker with exceptional organizational and communication skills. We are looking for someone who is customer-friendly, with an upbeat attitude and a proactive approach.

As a vital team member, you will assist the resource development team by managing office functions, including scheduling, record management, reporting, and coordinating department programs and events. This role also involves interacting with guests and visitors both in person and via phone or email. It is crucial that all interactions are polite, professional, and helpful.

The candidate should be detail-oriented and precise, maintaining a positive and prepared demeanor in the workplace. They should be ready to tackle challenges head-on, be comfortable using computers and handling general office tasks, and excel in both verbal and written communication.

Primary Responsibilities:

• Maintain and update the Waco Chamber’s membership database.
• Processing invoices monthly.
• Maintain the Waco Chamber’s master calendar of events.
• Play a major role in the Chamber’s membership growth and retention campaign.
• Assist the resource development team and volunteers to reach or exceed the Chamber’s Total Resource Campaign goal annually. Details include creating spreadsheets, entering and scanning contracts during a 15-week campaign that raises a significant portion of the Chamber’s operating budget annually.
• Assist resource development team with events such as Ribbon Cuttings, New Member Orientation, Networking Forum, Ambassador Program, annual Membership luncheons and dinners.
• Responsible for maintaining new member information packets.
• Uploading social media content.
• Handling office tasks, such as answering phones, transcribing minutes from monthly Board of Directors meetings, assisting with setting up room for Chamber meetings, and reordering office supplies.

Requirements:

• Associate degree or 4 years of related experience.
• Prior administrative experience.
• Strong database management skills & understanding.
• Ability to work within a team structure to promote and grow the organization.
• Excellent computer skills, especially typing, Canva, Excel and Microsoft Office.
•  Attention to detail and accuracy.
• Ability to multi-task and strong organizational and prioritization skills
• Desire to be proactive and create a positive experience for others.
• Must be able to lift 40-50 pound

This job description is not intended to be construed as an exhaustive list of responsibilities, duties and skills required.

Reports To: Director of Resource Development

Interested candidates should forward a cover letter, resume and compensation expectations in confidence to:

Jason Powers
Senior Vice President of Finance & Operations
The Greater Waco Chamber of Commerce
101 S. Third Street | Waco, TX 76701
Or via email: jpowers@wacochamber.com